![]() Don't just "work smart", work smart on the right things.įrom your long list, identify the top three to four and focus all your energy on those. Pareto's Principle, the 80/20 Rule, should serve as a daily reminder to focus 80 percent of your time and energy on the 20 percent of you work that is really important. Regardless of how many things you want to accomplish, you must focus on the most important and let other things - which in the right context may be very good things - go by the wayside. You get results based on the things you focus on most intently. ![]() The consequences of not doing it are immediate.It’s low effort-high results (80/20 principle).It will effect many people or projects if incomplete.It’s a fast way to get everything in order at the start of the day. The Eisenhower Matrix puts tasks into 2 categories, then prioritizes them for you. It was this quote that created the Eisenhower Matrix a 4-box system for organizing your tasks by urgency and importance, then getting them done. The urgent are not important, and the important are never urgent.” Eisenhower, illustrated a task prioritization method when said: “I have two kinds of problems: the urgent and the important. Under this method, urgent and important items are assigned the highest priority, and items that are neither urgent nor important items are the lowest. Most people use a familiar method of prioritization to organize their tasks, based on the urgency and importance of any given item. Once these are identified, employees can then pinpoint the group, division, factory, department, or project gaps that must be closed to stay aligned with the strategic direction of your organization. The job of management is to steer the focus of their organization towards those few vital priorities that will keep or bring the organization into alignment with the demands of its customers. The result: inertia and a lack of change. Because they are overwhelmed, they make progress on none of them. When individuals and teams are confronted by multiple issues, they often try to take them all on… at once. The most effective leaders are those who can cut through the clutter to focus on what is most important. For after all, some things are simply more critical and more important. I can see no way to achieve our objectives other than to utilize discretion, prioritization and selection. Time and money are limited and as such we must utilize these limited resources effectively. Infinity is not available to us in this life. If I had to take one lesson from my business experience it is without focus you are lost. On any given day, you might be dealing with an emergency situation, multiple high-priority projects and several decisions that will affect the fate of your company long-term. If possible, ignore or cancel these tasks.One of the hardest parts of being a leader is making critical decisions when multiple projects and tasks are competing for your attention. If it is neither important nor urgent, then you should question why you are doing it at all.Be sure to put this planned time into your diary immediately – do not delay it and thus create yet another task. If it is important but not urgent, think about what you need to do and plan when you are going to do it.If it is urgent but not important, delegate it if you can, or do it quickly first to get it out of the way and meet the deadline.Start with today and put the tasks in priority order. The precise definition of ‘now’ may vary. ![]() If it is urgent and important, it falls in the top right, and you should do it now.The vertical axis represents urgent/not urgent, and the horizontal one is important/not important.It can equally be applied to a day, a week, a month, or even a year.The Priority Matrix helps establish what order of priority you are going to give to the jobs on your checklist.The priority Matrix, also known as Eisenhower matrix, helps you decide on and prioritise tasks by urgency and importance, sorting out less urgent and important tasks which you should either delegate or not do at all. ![]()
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